“Project management is a question of using
the most appropriate method for the job. In that way,
I achieved the best results possible
and delivered on my projects.”
Process groups according to PMI
Initiating Process Group
Effectivity and efficiency are secured by relevant information
and targeted distribution of it to all involved individuals. That is also true for internal flows of
information. Everyone is on a need-to-know basis during the project – everyone only gets the
information he or she really needs. Clear cut goals and a methodic approach pave the road to
success. In order to insure the highest possible quality in dealing with the project, this process
is repeated during the initiation of each next phase in the project.
Planning Process
Group
Planning and documentation are continuing processes in constant repetition. They
are related to content, complexity, target definitions and methodic proceedings in order to achieve
the desired aim. Constant feedback enhances quality, communication and reduces risks – which in turn
saves time and money. A project management plan and accompanying project documents are created.
Proper documentation provides information for all persons involved on a more exact level, risks are
lowered and cost- and resource-management demands are met.
Executing Process
Group
During execution, the central aspect means achieving the targeted goals via
documentation and the project plan. Scheduled activities and the order of individual steps are kept.
Changes and adaptations within the project, e.g. concerning the project plan, are made during the
course of this phase.
Monitoring & Controlling Process Group
In this phase
a meticulous check is carried out. It determines whether the activities defined in the documentation
match those actually achieved. This continuous supervision is the controlling entity of any project.
It alone enables detailed reporting and change management.
Closing Process
Group
Each project phase needs a closure. Part of this process is communicating with the
customer at a high level, as well as gathering his feedback, his consent with the procedure. A final
report including a "lessons learned" is documented for the future, in order to be able to
apply the achieved knowledge within other projects.